Citizens' Guide to the Metro Budget
Glossary
- Accounting System
- The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity. The accounting system in Metro is commonly referred to as "EBS" or the Enterprise Business System.
- Active Position
- A position that is available to be filled (budgeted and funded, whether filled or not, at the current time.)
- Allocate
- To divide a lump-sum amount into parts that are designed for expenditure by specific organization units and/or for specific purposes, activities, or objects.
- Allocation
- A part of a lump-sum amount, which is designated for expenditure by specific organization units and/or for special purposes, activities, or objects.
- Allot
- To divide an appropriation into amounts usually by month, which may be encumbered or expended during an allotment period.
- Allotment
- A part of an appropriation, which may be encumbered or expended during an allotment period. Allotments are created in a spread process at the end of the budget preparation cycle in June or July; they are visible on the Detailed Budget by Account screen, or by looking at BA ledger activity and balances in each quarter of the fiscal year.
- Allotment Period
- A period of time less than one fiscal year in length during which an allotment is effective. Metro generally uses quarterly allotment periods, but more frequent spreads are available upon request to OMB.
- Annual Budget
- A budget applicable to a single fiscal year.
- Appropriation
- A legal authorization granted by a legislative body (the Council) to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. All Metro general fund appropriations lapse (expire) at the end of each fiscal year.
- Authorized Positions
- Number of positions authorized in the final budget.