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Finance

FY14 COMMUNITY ENHANCEMENT FUND (CEF)

Frequently Asked Questions

Non-profit agencies with questions about the Community Enhancement Fund grants should refer to the Community Enhancement Fund FY14 Handbook. For questions not answered by the Handbook, email the question to DGC@nashville.gov. Questions sent to that address will be posted and answered on this page within 36 hours of receipt.

Q. How many Service Categories can one agency apply for?
A. Each agency can only apply for one Service Category.

Q. We just saw (4/4/12) the notice on CNM.org about the funding. Can we still apply for the funding? Is there a make-up date?
A. Unfortunately, those are the only two Applicant Training sessions offered and attendance is a requirement in order to apply. If you would like to send us the following information, we can add you to our mailing list so that you will be directly notified of this announcement in the future: Agency name, your full name, title, phone #, e-mail address.

Q. Can an Afterschool Program include weekends?
A. Yes, as long as the program meets the requirement of “at least 3 days per week over an extended period of time”. See page 5 of the Handbook for the complete definition of the Afterschool Programs Service Category.

Q. If summer camp offers a reading program, should they apply for the funding from the Literacy or Afterschool Programs service category?
A. Each agency will need to read and review the definitions of the four Service Categories, meet and discuss with other agency members, if needed, then decide which category definition best fits their program.

Q. Did the funding levels of the existing Service Categories (Afterschool Programs, Community Service, Domestic Violence) remain the same or get reduced due to the addition of the new Service Category (Literacy)?
A. The recommended funding levels for the three existing Service Categories are the same as last year. Afterschool Programs and Domestic Violence $675,000, Community Service $450,000 and the new Literacy Service Category is recommended to be funded at $350,000. The recommended funding levels are subject to Council approval as part of the Budget Ordinance in June.

Q. What if your agency is in the process of changing their name?
A. Please list your agency’s full, legal name at the time of the application, along with any “former”, “future” or “dba” names. If your agency is awarded and the name changes, notify DGC and we will provide further instructions.

Q. What if your agency is planning on moving?
A. Please list your agency’s current address at the time the application is due. If your agency is awarded and your address changes, notify DGC and we will provide further instructions.

Q. I understand that agencies must have been in existence for 3 years in order to apply. Is that by the time the applications are due or by the time the awards are made?
A. Agency’s must have been in existence at least 3 years by the time the applications are due. This year the due date is April 26, 2013.

Q. Can computers be purchased with CEF funds for program participants?
A. Yes, if they are being used by program beneficiaries as outlined in your submitted proposal.

Q. Can CEF funds be used for fundraising?
A. No

Q. Do you (DGC) still have the drop box in your lobby? And may we use it to drop off our applications?
A. Yes, it is in our lobby (2nd floor of the Howard Office Building, 700 2nd Ave. S.). It is a brown metal box with a sign that reads “OMB”. Feel free to drop any DGC paperwork in it (Applications, Interim Reports, Final Reports). If you do use the box, please insure to have the paperwork in an envelope with either Tonya’s or Dennise’s name on it. The box is checked daily.

Q. Is the Letter of Existence the same as the current registration status with the Secretary of State, Division of Charitable Solicitations and Gaming?
A. No

Q. Regarding the two documents that we are to send to Fred Adom electronically…are we to send paper copies, as well?
A. No but we do need paper copies of Parts 1, 2, 3, 4 of the application. Please refer to pages 9 and 10 of the Handbook (“HOW TO APPLY”) for detailed instructions.

Q. What kind of documentation do you need to verify target population?
A. We do not require the submission of any specific data target population data. Each agency needs to demonstrate the target population it intends to serve with the funds; that decision is completely up to the agency and the objectives of its program.

Q. I understand you don’t fund those already homeless? How do you define “homeless”?
A. The intent for this category is to provide basic needs: housing, food, and/or case management services that support housing and/or food, to individuals and families experiencing economic crisis in hopes of preventing them from becoming homeless. Please refer to page 5 of the Handbook for the complete Service Category definition for Community Service. Recipients of the services should have a permanent address. Transitional Housing agencies would not fit the definition.

Q. Filling the gap?
A. As stated on page 4 of the Handbook, the CEF program has been designed to meet community needs by funding programs that provide:

  • Services not currently provided by Metro Nashville Government.
  • Services which enhance those already provided by Metro Nashville Government.
Question 4 in the Program Narrative section of the application (Part 2 of 4) will ask you to address how your program will address those gaps.

Q. Will a copy of this presentation be available?
A. Yes, a copy of the Applicant Training Power Point presentation will be available on our FY14 CEF website.

Q. Can we collaborate with businesses?
A. Yes

Q. If we receive in-kind money from Metro, do we include it in the Spending Plan?
A. If it supports the program you are proposing to use CEF funds for, yes, you would include it in Column 2 of the Spending Plan.

Q. Can we change the format of the Invoice Form?
A. We ask that you do not change the format of any of the forms.

Q. Do we need to come to all four Review Panel Meeting?

A. No, we do, however, strongly encourage you to attend the Review Panel Meeting for the Service Category for which you are applying (Literacy, Afterschool Programs, Community Service or Domestic Violence). The times and dates for each will be listed on our FY14 CEF website.

Q. In recent years, someone from the Mayor’s Office decided the max amount agencies can apply for?
A. No, there is no limit placed on how much money an agency can apply for or be awarded. It is up to the Review Panel for each Service Category to develop the list of funding recommendations. Funding recommendations take into account scores or rankings, the extent to which beneficiaries may be underserved, etc.

Q. Who has to do our audit?
A. Per Criteria #7 listed on page 8 of the Handbook:
“Organizations must have an audit conducted of the latest completed fiscal year by a certified public accountant completed within the preceding 12 months of the application due date. In cases where the fiscal year end does not allow enough time for the completion of the audit by the application date, the previous year’s report would be acceptable if completed within the preceding 12 months of the application date.”

Q. If we listed one Service Category on the Applicant Training sign-in sheet and then change our mind by time we apply, can we change it?
A. Yes, we will use the Service Category that you list on your application. (We just ask at the training to get an idea of the people interested in the different areas.)

Q. Do we need to send in our agency’s Indirect Cost Plan if we will not be claiming indirect costs for the program we are proposing for CEF?
A. No.

Q. Are there any requirements for the agencies we collaborate with?
A. There are no requirements from Metro.

Q. If we are awarded less money than we apply for, can we change our original objectives?
A. Yes, if the Review Panel recommends funding for an amount less than applied for, the recipient will be asked to submit “amended” application documents. Details will come from DGC shortly after the Review Panel meetings.

Contact Grants Coordination

Metropolitan Government of Nashville and Davidson County
Department of Finance
Division of Grants Coordination
700 2nd Avenue South, Suite 201
P.O. Box 196300
Nashville, TN 37219-6300
E-mail: DGC@nashville.gov