The Department of General Services ensures that safe, reliable fleet vehicles and equipment are available for Metro business and at the lowest initial and operating costs possible. Toward that end, the Office of Fleet Management (OFM) Asset Management staff provide a range of services including vehicle/equipment acquisition (fleet additions and replacements), license renewal, and asset disposal. OFM also promotes and directs employee use practices that will reduce air pollution, conserve fuel, protect assets, and reduce costs.
The cost-effective acquisition (by purchase or lease) of vehicles and equipment to meet the needs of Metro agencies is the primary Asset Management objective.
Each Metro agency must submit requests for vehicles and equipment costing more than $5,000 per unit to Fleet Asset Management. Additionally, agency staff must also notify Fleet Management before purchasing any units costing $5,000 or less per unit if such units will be maintained by the Department of General Services. Asset Management staff will order units properly approved for purchase in accord with all relevant requirements.
Asset Management staff maintain central files of acquisition information for all units, and record them in Metro’s fixed asset system as well as complete any registration and licensing requirements. Government Service plates are affixed to Metro vehicles (except a regular series license plate may be issued and affixed to vehicles assigned to selected officials or units involved in surveillance or undercover activities). Except in the cases of vehicles used for law enforcement purposes or assigned to transport an elected Metro official, OFM will affix a clearly visible decal or seal identifying the agency to which it is assigned to the front door of each side of any Metro owned or leased vehicle. Finally, OFM assigns and affixes a unique, alpha-numeric unit identification number to each vehicle and piece of equipment.
Assignment and Use
The assignment (including 24-hour, take home assignment) of all Metro vehicles is subject relevant Department of General Services requirements. Further, Fleet Administrative Orders include the following employee use standards:
driver/operator qualifications, requirements, and responsibilities
- unauthorized/prohibited use
engine idling restrictions
smoking (including e-cigarette, electronic vaping device, and such) and tobacco use prohibitions
Additionally, a Metro vehicle or piece of equipment may not be modified without the written approval of OFM management.
The responsibility for vehicle and equipment disposal was delegated by the Department of Finance to the Department of General Services by departmental memorandum of understanding dated, December 21, 2004. OFM will evaluate units submitted for disposal to determine condition and possible reassignment or removal from service.