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Metro School Supply Drive 2014LP Pencilbox logo

Mayor Karl Dean is once again challenging Metro Departments to compete in the third annual back-to-school supply drive from Wednesday, July 9 to Friday, July 25 to help make sure students have the supplies they need to be ready for school including scissors, notebook paper, backpacks and other needed supplies. The supplies and monetary donations will go to LP PENCIL Box, a free school supply store for educators in Metro Schools. The amount raised will allow for teachers to visit to LP PENCIL Box and select the items they need for their students .Departments that collected the most supplies will be recognized by Mayor Dean at a ceremony where awards were given to departments who won their categories on Friday, August 1st 10:30 a.m. at LP Pencil Box.

Back-to-School Supply Drive Details

The school supply drive started July 9th and ends Friday, July 25 at 4 p.m. Employees can donate via three options:

  1. Donation Boxes: Donate supplies directly to the donation boxes located in high traffic areas in your department. When choosing what supplies to donate, students’ greatest needs include: backpacks, notebook paper, scissors, boxes of tissue, construction paper, calculators, markers and pocket folders. The items in the donation boxes will be assigned a monetary value then designated towards your department's total. For example, a backpack = $10 or a pack of notebook paper = $3.
  2. Virtually via the internet: Donate to the School Supply Drive website until 4:00 p.m. on Friday, July 25. If donating on the virtual website, please make sure to select the appropriate department in the required drop-down box. Note that the drop-down box of Metro departments is listed alphabetically and defaults to the first department starting with the letter "A."This website can also be given to friends, family and the general public to donate but be sure to instruct donors to select your department from the drop-down box.
  3. Check or Cash: If paying by check, mail checks made out to the “Pencil Foundation” and send to "Kerry Conley, PENCIL Foundation, 421 Great Circle Rd, Suite 100, Nashville, TN 37228." Make sure the Metro department that the donation is going towards is on the check or included in the envelope. Checks can also be delivered together with the department's supplies when they are dropped off on July 25th. If paying by cash, deliver the cash in an envelope together with the department's supplies delivery on July 25th. Be sure to place department name on the envelope. All payments must be received by the 25th.

All financial contributions will receive a mailed tax letter sent to the address used when completing the on-line donation form or the address on the check.

Totaling the Donations

The total monetary value of a department’s box donations will be added to the department’s virtual donations for the department’s overall score.

Step 1: Total Donation Box Items = Total donation box monetary value(monetary values of school supplies)
Step 2: Total donation box monetary value(from above) + Virtual Donations + Cash/Check Donations = Department TOTAL amount

Three categories of competition

Public Safety

Police Department versus the Fire Department. The winning department in the Public Safety category will be selected by total money raised. The public can donate to bins at police precincts and fire halls.

Public Participation

Parks/community centers, libraries, Nashville Farmer’s Market and Metro Transit Authority. The winning department in the public participation category will be selected by total money raised.

General Government

For this category, all departments will compete evenly – the total amount of money raised will be divided by the total number of employees in each department to give an average donation per person.

Dropping off donations

Metro Departments are responsbile for dropping off their donation boxes on Friday, July 25 between 8:30 a.m. and 4:00 p.m. to LP PENCIL Box, located at 1300 56th Avenue North. The entrance for delivery is specifically located on the corner of Louisiana and 56th Avenue North. Enter the First floor and look for LP PENCIL Box banners and signs.

Each department is responsible for dropping off their donations on Friday. For exceptions, please arrange drop-off for an alternative date with LP Pencil Box directly at kconley@pencilfd.org. When dropping off donations, please give LP PENCIL Box your department name and you will receive a written receipt confirming your donation has been received.

Final Dates & Awards

From July 28 through July 31, all donations will be tallied and sorted. Then on Friday, August 1 at 10:30 a.m., the Back-to-School Supply Drive Ceremony will take place at LP PENCIL Box. Mayor Dean will present awards to the three winning departments. A representative from every participating department is encouraged to attend.

Metro School Supply Drive Questions

If you have any supply drive questions, please contact Laurel Creech at laurel.creech@nashville.gov or 862-6030. For LP PENCIL Box questions, please contact Kerry Conley, LP PENCIL Box program manager at the PENCIL Foundation, at kconley@pencilfd.org or 974-0438.

Metro School Supply Drive 2013

Mayor Karl Dean once again challenged Metro Departments to compete in the second annual back-to-school supply drive in 2013 to help make sure students have the supplies they need to be ready for school including scissors, notebook paper, backpacks and other needed supplies. The 2013 drive raised a total of $15,926, enough school supplies to aid 1,600 Metro Schools students this year. The following departments won their category. (Note: The winners for the General Government were selected by total number of average pounds per person for each department, which included both donated items and virtual donations):

General Government: Human Relations Commission
Public Safety: Metro Nashville Fire Department
Public Participation: Nashville Public Library

school supply winners

School Supply Drive Totals 2013

Mayor Dean also recognized departments that increased their donation amount by at least 10 percent compared to last year’s drive. They included the Metro Beer Board, the Davidson County Clerk and Master Office, Metro Codes Administration, Criminal Justice Planning, Emergency Communications Center, Mayor’s Office, Metro Action Commission, Metro Legal Department, Metro Planning Department, Metro Public Health Department, Department of Law and Davidson County Register of Deeds.

Metro School Supply Drive 2012

Mayor Karl Dean challenged Metro Departments to compete in the first annual back-to-school supply drive in July 2012 to help make sure students have the supplies they need including scissors, notebook paper, backpacks and other supplies they need to be ready for school. The school supply drive ran from July 9 to July 20 at all Metro offices. Departments that collected the most supplies were recognized by Mayor Dean at a ceremony where awards were given to departments who won their categories.

The following departments won their category. (Note: The winners for the General Government were selected by total number of average pounds per person for each department, which included both donated items and virtual donations):

General Government: Agricultural Extension
Public Safety: Metro Nashville Fire Department
Public Participation: Nashville Public Library

Mayor Dean stands with department winners

Metro School Supply Drive Questions

If you have any supply drive questions, please contact Laurel Creech at laurel.creech@nashville.gov or 862-6030. For LP PENCIL Box questions, please contact Kimberly Washington, LP PENCIL Box program manager at the PENCIL Foundation, at kwashington@pencilfd.org or 974-0438.