Records Management

How Do I Schedule Records

Metro government records must only be destroyed in accordance with an approved records schedule.

A Records Schedule is a document that…

  • Lists and describes the types of records maintained by each department
  • Specifies a period of time after which destruction is authorized as a matter of policy
  • Identifies the organization’s archival records and mandates their permanent retention

The Metro Public Records Commission approves all records schedules. Records schedules used in Metro government for retention and destruction have sufficient authorization for retention, destruction, and other action only when approved by the Metro Public Records Commission.

I want to...

    Understand how to develope a records schedule: Steps to a records schedule.

    Obtain examples of several record series descriptions I can use to model my descriptions: Record Series Descriptions

    Print a checklist to help me identify confidential information: Confidential Records Checklist (PDF version)