Civil Service Commission Rules Section 10
DEFINITIONS
ABSENCE WITHOUT LEAVE - an absence from duty which was not authorized or approved
ACCIDENT REPORT - a required "First Injury" report form which is completed by supervisors and signed by employees to report all on-the-job accidents and injuries
ADDRESS - the street, number, city, county, state and zip code of an employee's or applicant's residence
ADMINISTRATIVE LEAVE - leave with pay which may be granted to employees by the appointing authority when no other type of leave is appropriate
APPLICANT - an individual who has applied or is applying for employment or promotion with the Metropolitan Government
APPOINTMENT - official designation of an applicant to a particular position by the appointing authority in accordance with these rules
APPOINTING AUTHORITY - the Metropolitan official who is given authority to direct all functions of a department: appointing authority is usually vested in a Department Head unless otherwise delegated
AFFIRMATIVE ACTION PLAN - a plan for increasing representation by protected groups where their numbers among employees in a department are lower than their availability in the local labor market
ANNOUNCEMENT - formal notice by the Department of Human Resources that applications will be accepted during a designated period for a particular classification
BENEFITS - those rights and privileges provided for under these rules (Medical, dental, and health insurance benefits are not included in this definition of benefits because they are under the jurisdiction of the Employee Benefit Board)
BONUS - A method of authorizing employee increases without permanently increasing employee's pay. Bonus programs are administered in accordance with Policy 5.10 - I, Hire Above Base, Increment Advances, and Equity Adjustments and must by approved by the Civil Service Commission
CONTINUOUS SERVICE - the employment time accumulated by an employee without a break in service or employment time adjusted to reflect the deduction of approved time not actively on the payroll
DEMOTION - a regular or temporary change of classification and/or compensation of an employee as a result of disciplinary action from a position in one class to a position in another class having less responsibility and a lower level of compensation or a reduction in salary to a lower step in the same classification
EMERGENCY MEDICAL SERVICE EMPLOYEE - An employee of the Fire Department who has been appointed to the classification of Paramedic or Emergency Medical Technician and has a current license
EVALUATION - a measurement of an employee's job performance determined by the employee's supervisor
EXAM COMPONENT- one or more of the assessment methods used to rate applicants. Examples are written tests, performance exams, and oral exams
EXEMPT EMPLOYEE - Employees not subject to the overtime requirements of the Fair Labor Standards Act because they perform the duties of a classification determined not to be covered under the act
FAMILY -
EXTENDED FAMILY - aunts, uncles, nieces, nephews, sister-in-law, brother-in-law of the employee
IMMEDIATE FAMILY - Spouse, parent, children, siblings, grandparents, grandchildren, mother-in-law, father-in-law, daughter-in-law or son-in-law, legal guardians or dependents of the employee; step or half relations shall be given the same consideration as blood relatives of the same type
FIRE SUPPRESSION EMPLOYEE - An employee of the Fire Department who has been appointed to the entry-level classification of Firefighter and has successfully completed the required training at the Fire Academy
INJURY LEAVE - paid time off which is granted to an employee who is injured by an accident or develops an occupational illness in the course of his employment with the Metropolitan Government
INTERVIEW - a personal, face-to-face conversation with an applicant in which a series of questions are asked to help determine an applicants suitability for a position
JOB DESCRIPTION - a written description of a classification showing the typical duties, responsibilities, and minimum qualifications required for that classification
LATERAL CLASS - a classification having the same or equivalent salary grade as the classification currently held by an employee
LAYOFF - termination of employment resulting from the lack of funds or work, abolition of position(s) or reorganization
LEAVE OF ABSENCE - the excused absence of an employee for a period of time during which he retains the right to return to his job
LIST - a document consisting of the names of eligible employees who by their status qualify for inclusion. Examples are re-employment, transfer and layoff lists. Unlike registers, employees are not ranked according to their composite score but must meet the criteria of the applicable rule or procedure.
NOTIFICATION - Shall be the postmark or date that notice is rendered, either by mail to the last known address or in person.
NEPOTISM - the employment of relatives (defined above as family) within a department and/or any favoritism shown to relatives by reason of relationship rather than merit
NON-EXEMPT EMPLOYEE - Employees subject to the overtime requirements of the Fair Labor Standards Act because they perform the duties of a classification determined to be covered under the act
ON CALL - being available for work beyond the regularly scheduled work time where the employee's freedom to leave his premises is restricted or he is restricted so near that he cannot use the time freely
OPEN RANGE - The pay plan salary range is for designated positions where there is a minimum and maximum salary. Employees are paid anywhere within the range subject to the guidelines of Policy 5.10 - II, Compensation on Open Ranges.
PROBATIONARY PERIOD - the designated period of time when a person is first appointed to a Civil Service position for the employee to demonstrate his fitness for the position
PROMOTION - the appointment of an employee from an eligibility register to a position in another classification having additional responsibilities and a higher salary grade
RECALL - the return to employment of a person from a layoff list
RECLASSIFICATION - the reassignment of a position to a more appropriate classification in order to properly reflect the function of the position
RED-LINING - 1. Allowing an incumbent to retain his current classification when his position is assigned to a classification with a lower salary grade as a result of a position audit. When the employee leaves the position it is filled with the lower classification, or 2. Freezing an employee's salary at the current rate of pay upon implementation of a reclassification study and pay plan when the employee's current rate of pay exceeds the maximum for the new salary range
REHIRE - a former employee hired from an entrance eligibility register
REEMPLOYMENT - the return of a former employee who is credited with his past service time
REGISTER- a document consisting of the names and composite scores of eligible applicants who have successfully completed the examination process
RESIDENCE - the actual place of abode of an employee
RESIDENT ALIEN- any person who is not a United States Citizen but possesses an alien registration card or other immigration papers authorizing permanent residency in this country and entitlement to work
RESIGNATION - a separation from the Metropolitan service made at the request of the employee
ROLLBACK - reduction in pay, either within the pay range or to a classification with a lower pay range, in lieu of a layoff
SENIORITY - the tenure of an employee acquired by continuous service with the Metro Government
SUPERVISOR- an individual having authority in the interest of the Metropolitan Government to perform some or all of the following functions: hire, transfer, suspend, layoff, recall, promote, dismiss, assign, reward or discipline other employees or has the responsibility to direct them , or to adjust their grievances, or effectively to recommend any of the above , if in connection with the foregoing the exercise of such authority is not of a merely routine nature, but requires the use of independent judgment; it is the intent that this definitions applies to those individuals compensated as supervisory personnel
SICK LEAVE - absence approved by an appointing authority due to the illness or non-occupational injury of an employee
TARGETING - a process whereby an employee is advanced according to a pre-determined criteria to a higher classification within a designated series as he acquires additional experience and accepts additional responsibility
TERMINATION - the separation of an employee from the Metropolitan Government payroll
TOP-LEVEL MANAGEMENT - employees in classifications designated on the job description as ineligible for overtime or compensatory time off. These include, but are not limited to Department Directors and Assistant Directors
TRANSFER - the change of an employee from one position to another position in another department or agency
UPGRADE - the change of a position from one classification to a higher classification
VACANCY - a position funded in a department's budget to which no person is currently appointed.
WEIGHTS - the relative value, expressed as a percentage, given to an exam component in relation to all exam components used in qualifying and ranking applicants
WORK TEST - a specified period of time during which a Civil Service employee is required to demonstrate his fitness for a substantially different job