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Writers' Documents

Release Form


Editors Meetings

Sept. 24, 2014 @ 2:30 PM, Fort Negley

Writers Meetings

Nov. 18, 2014 @ 2:30 PM, Downtown Public Library

Oct. 2, 2014 @ 2:30 PM, Downtown Public Library

July 15, 2014 @ 2:30 PM, Downtown Public Library

May 13, 2014 @ 2:30PM

Downtown Public Library

Meeting Presentation

Writers Information

Thank you for your interest in the Encyclopedia of Nashville and Davidson County, also known as the Nashville Encyclopedia. The Nashville Encyclopedia is a joint venture of the County Historian, Mayor’s Office, Metropolitan Historical Commission, Nashville Public Library, and Metro Information Technology Services. We are excited about the interest and promise of this project, and are glad you have chosen to be a part of sharing Nashville’s history. The following items are designed to be of assistance to our authors and editors during the research, writing, and submission stages of the project.

Steps for Writing Articles

  1. Contact with your interest. You may request to write specific articles, or you may indicate your research interest and ask to be assigned needed articles.
  2. Upon confirmation from the Encyclopedia staff, begin researching and writing your article. Please do not begin working on an article until your assignment has been confirmed by the Encyclopedia staff.
  3. Using the writers guidelines, write your article. Your driving question should be "What is the significance of my topic to Nashville?" Acceptable articles will adhere to the following general guidelines: 500 word maximum, includes bibliography/further reading resources, conforms to Chicago Manual of Style, includes the author's name. Please see the guidelines and checklist for further information.
  4. Submit your article, as a Microsoft Word attachment, via email to
  5. Complete the on-line Writers' Release Form.
  6. The Encyclopedia staff will circulate your article to the Editorial Board. Your editorial team will contact you with questions or if additional information is required.
  7. For the sake of clarity and brevity, the Editorial Board reserves the right to make final corrections.

Content Guidelines

  • Articles should be written in jargon-free prose that will be accessible and interesting a general audience.
  • We are most interested in the relationship of a person or topic to Nashville-Davidson County. For example, Andrew Jackson was a national figure, but this Encyclopedia would focus primarily on his relationship to Nashville and time here. Authors should also give attention to the regional scope of their subjects, especially in Tennessee and the American South. (See the attached bibliography for general histories to consult.)
  • The first sentence of each essay should include important keywords and convey the scope of the essay as a whole.
  • Article word lengths are maximum lengths, not to be exceeded. Generally, maximum lengths are 500 words.
  • Entries should include names of significant individuals. For each individual named, include dates of birth and death in parentheses following the first reference.
  • Entries should include names and addresses of significant places.
  • End each essay with the following list:
    • Bibliography: Books or articles for further reading, listed alphabetically by author’s last name with publication data as specified in The Chicago Manual of Style.
    • Collections: Archives or artifact collections for further research. Provide the name of the collection, the archive or repository, including its location, and any identifying collection call or organizing numbers.
    • Places: Related locations, including street addresses. “Places” may also include Web sites.
    • Author identification
  • Provide suggestions for maps, graphs, charts, photographs, and other illustrations.
  • Provide documentation for fact-checking.

Unassigned Topics

Want to write for the Nashville Encyclopedia, but don't know what to write about? Here are some topics that need researchers and writers. If you are interested in one or more of these topics, contact us at and let us know! Check back often as we will be adding to and updating this list!

19th Century

20th Century