Department of Finance

Direct Appropriation Resource Site

(Not Applicable to FY10 Community Enhancement Fund Grants)

Process-at-a-Glance

  1. Complete the Recipient Information Form (located in Recipient Toolbox) and email to Dennise Meyers at dennise.meyers@nashville.gov.
  2. All required documents below should be mailed or delivered to our office.
    • A completed paper copy of the Recipient Information Form;
    • Two copies of most recent organization Audit prepared by a Certified Public Accountant.
    • Completed Spending Plan;
    • Signed Certifications of Assurance;
    • Most recent Annual Report for your agency ( the following may be provided in lieu of a formal Annual Report):
      • Cover Sheet Clearly Labeled:  “Annual Report for XXXX Agency for Period XXX to XXX”
      • Narrative describing the grantee’s mission and activities;
      • Names, addresses, phone numbers of Board of Directors;
      • Statistical report on the agency activities for the past fiscal/program year (e.g., number of clients served with demographic information on the clients or number of other units of service if clients are not served; outcome of activities).
  3. After the Division of Grants Coordination (DGC) has received all of the above documents, your contract with Metro will be generated and emailed to you.
  4. You will print the contract out and have it signed by your agency Board Chair or President. It must be signed by one of these two officials to be valid. If you have any questions about this, please call Dennise at 880-2640.  Have the contract notarized and then return it to -

    Ms. Dennise Meyers
    Division of Grants Coordination
    P.O. Box 196300
    222 3rd Avenue North, Suite 501, Nashville, TN 37219-6300
  5. Your contract must be reviewed and signed by several Metro officials and finally filed by the Metro Clerk. Once it has been filed, DGC will return the fully executed contract to you.
  6. You will then be ready to submit invoices, based on the spending plan, to:

    Metro Payment Services
    P.O. Box 196301
    Nashville, TN 37219-6301
  7. If you need to make changes in your spending plan during the year, send the Spending Plan Revision Letter with the Revised Spending Plan to Ms. Dennise Meyers, Division of Grants Coordination, 222 3rd Avenue North, Suite 501, P.O. Box 196300, Nashville, TN 37219-6300 to make the revision and to notify Metro.
  8. At the end of the Metro fiscal year, submit your final reports - Annual Final Expenditure Report and Final Program Report - to Ms. Dennise Meyers by August 16, 2010.

Contact Grants Coordination

Metropolitan Government of Nashville and Davidson County
Department of Finance
Division of Grants Coordination
222 3rd Avenue North, Suite 501
P.O. Box 196300
Nashville, TN 37219-6300
E-mail: DGC@nashville.gov