METROPOLITAN GOVERNMENT OF NASHVILLE & DAVIDSON COUNTY 
A.D.A. COMPLIANCE DIVISION 
SPECIAL EVENT APPLICATION AND AWARENESS MATERIAL 

Special events on Metro property are required to meet the Americans with Disabilities Act (ADA) standards for accessibility. Application for an event and signature on this Special Event Application indicate that you have been made aware of the ADA requirements and agree to provide a barrier-free event. Events erecting a tent larger than 10’x10’ are required to apply for a 
Codes permit. If applicable, the Codes application number is required on this form. This application must be completed by the event organizer and returned to the ADA Compliance Division. 

Event Name: 
Codes Application Number (if applicable): 
Event Date(s): 
Event Set-Up Date(s): 
Event Location: 
Event Organizer: 
Organizer Email: 
Organizer Phone Number: 
Organizer Address: 
Organizer Fax Number: 
Description of Event: 

NOTICE: An event layout map MUST be submitted for each event, identifying all elements such as portable toilets, tents, ramps, companion seating, etc. 

Select the appropriate response (Yes, No, or Not Applicable) about the issues below, or enter the required information: 
Request for Accommodation Notice on Printed Material (see requirement below*): Yes  No  N/A 
Assistive Listening Devices Available: Yes  No  N/A  
Parking for the Event: Yes  No  N/A 
Sales or Service Counters (36” maximum height): Yes  No  N/A  
Accessible Parking (If parking is provided, accessible parking is required.): Yes  No  N/A  
Seating Provided Yes  No  N/A 
Hose Bridges or Cord Covers: Yes  No  N/A  
Accessible Passenger Loading/Unloading Zone (If parking is not provided, a loading/unloading zone is required.): Yes  No  N/A  
Barricades (example: tent tie-downs require some form of barricade): Yes  No  N/A  
Marked Accessible Path of Travel with Temporary Signs (required if the entire area is not accessible): Yes  No  N/A 
Temporary Ramps (marked with temporary signage): Yes  No  N/A   
Temporary Directional Signage (60” minimum height): Yes  No  N/A  
Total Number of Toilets, Including Standard and Accessible:
Number of Accessible Toilets:
Number and Size of Tents: 
Number of Soft Play Structures:

* The following Request for Accommodation Notice is required on all printed materials for your event, and must be in text no smaller than the smallest text otherwise on the material: "For an ADA accommodation, contact [Contact Person's Name] at [Contact Person's Phone]."

Event’s Responsible Contact Person:
Name (Print Legibly):
Signature:
Date Signed:

ADA Compliance Division Approval:
Name:
Signature:
Date Signed:
 
Return this completed application with event layout map to: 
ADA Compliance Division – 1417 Murfreesboro Road; Nashville, TN 37217 / Post Office Box 196300; Nashville, TN 37219
Phone: 615-862-8744 -Fax: 615-862-6767 -TTY: 615-862-8951 -Relay: 711 
ADA Compliance Division
Revised 01/05/06

(Next page for Special Event ADA Awareness Material) 

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SPECIAL EVENT ADA AWARENESS MATERIAL 
All City-sponsored workshops, conferences, hearings, events, or any other activities related to the Metropolitan Government of 
Nashville and Davidson County, must be accessible to people with disabilities. All workshops, conferences, hearings, events, or any 
other activities held on Metro property must be accessible to people with disabilities. The ADA Compliance Division provides the 
following information to assist you in ensuring that your events are accessible. 
GENERAL 
• 
Concern should be given to the accessibility of your event’s location. 
• 
An event layout map with all elements (such as parking, portable toilets, ramps, seating, accessible paths of travel, etc.) is 
required with this application. 
• 
All printed material for an event is to include the Request for Accommodation notice with the international symbol for 
accessibility, a contact name, and the contact’s phone number. 
• 
Requests for accommodation may include material in an alternate format, an interpreter, or assistive listening devices. 
BARRIERS 
• 
Concern should be given to elevation changes of more than Ό” vertical or ½” beveled. This classifies as a barrier and 
requires a temporary ramp. 
• 
All cords, wires, hoses, etc., that are located within a path of travel must be ramped or placed within a cord cover. 
PATHS OF TRAVEL 
• 
An alternate path of travel is required with the public right-of-way is obstructed. 
• 
If an alternate path of travel is provided, signage designating the alternate path of travel is required. 
• 
An alternate path of travel must be provided whenever the existing pedestrian access route in a public right-of-way is 
blocked by temporary conditions. 
• 
Where possible, the alternate path of travel shall be parallel to the disrupted pedestrian access route, and on the same 
side of the street. 
• 
An alternate path of travel shall have no protrusions up to a height of 80”, including scaffolding and scaffolding braces. 
Where the alternate path of travel is adjacent to potentially hazardous conditions, the path must be protected with a 
barricade. 
PARKING 
• 
If parking is provided for an event, accessible parking is required. 
• 
If no parking is provided for an event, an accessible passenger loading and unloading zone is required. 
• 
Accessible parking and passenger loading and unloading zones are required to be identified using the international symbol 
for accessibility. 
• 
Signs with the international symbol for accessibility are to be mounted at a minimum of 60” from the finished floor or the 
ground. 
SALES OR SERVICE COUNTERS 
• If sales or service counters are provided for your event, the height must be no more than 36” from the finished floor or the 
ground, and the width must be at least 36” wide. 
ACCESSIBLE ROUTE 
• 
An accessible route is required from the accessible parking, and from the passenger loading and unloading zone to the 
event entrance. 
• 
An accessible route is required within the event. 
• 
An accessible route must be a minimum of 36” in width. 
• 
Accessible routes must be identified with the international symbol for accessibility, including directional arrows, a minimum 
of 60” from the finished floor or the ground. 
• 
Temporary ramps that do not exceed a 8.33% grade may be required to provide an accessible route. 
SEATING 
• 
If seating is provided, accessible seating and companion seating are required. 
• 
Accessible seating and companion seating areas must be identified using the international symbol for accessibility, placed 
at a minimum height of 60” above the finished floor or the ground. 
PORTABLE TOILETS 
• 
If portable toilets are provided, they must be accessible and located on a level area not to exceed a 2% cross-slope in any 
direction. 
• 
The total numbers of portable toilets that are being provided for the event determines the required number of accessible 
portable toilets. This number is 5% of the total, but in no event less than one for each location. If a single unit is placed, it 
must be accessible. The placement of single units will increase the number of accessible portable toilets required for your 
event. 
• 
An accessible route to each portable toilet is required. 
• 
Accessible portable toilets must be identified with the international symbol of accessibility. 

To request this form in an alternate format, contact the ADA Compliance Division at 
615-862-8744 (voice), or 615-862-6767 (fax), or 615-862-8951 (TTY), or via relay at 711. 
(Previous page for Special Event Application)