Board
of Commissioners Meeting
October 26, 2005
| BOARD MEMBERS PRESENT: | Jose Gonzalez, Linda Mattson, Glenn Carter, Gwen Harris |
BOARD
MEMBERS ABSENT: |
Dot Dobbins, Leonard Bradley and Barbara Toms |
| GUESTS PRESENT: | Margaret Holleman, Metro Legal Department |
Chair lady Mattson called the meeting to order at 3:05
p. m.
Motion: Approval of September 2005 meeting minutes
Made by Jose Gonzalez
Seconded: Glen Carter
Passed Unanimously
Executive Director’s Report: The following changes were noted in the MSS FY 05/06 Draft Work Plan presented to the Board during the October 26, 2005 Retreat: last paragraph on page 6 of the Plan was changed to read “the work of MSS will be guided by the Board of Commissioners via a strategic planning process at the beginning of each fiscal year to guide the budget and plan development for the following fiscal year. The Board will hold an expanded work session on November 16, 2005 to begin the planning process for FY 06/07. During this session, a trained Results Matter facilitator will take the Board through an abbreviated Environmental Scan. The Executive Director will provide each Board member with a “FACTPAK of information with data on the challenges facing MSS customers identified in the Charter.
Motion: To approve the MSS FY 05/06 Work Plan;
Made by: Jose Gonzalez
Seconded: Glenn Carter
Passed Unanimously
Renee Pratt provided a very brief overview of the second stage of the planning process for Results Matter. The most recent meeting of the results matter planning group included participation from representatives from the following groups: supervisory staff, direct service and support staff. During this follow up session specific work products for Results Matters were identified. The final planning session for the Results Matters process will be held on November 10, 2005.
Finance Report
- MSS completed the first quarter of the fiscal year well within budget;
- Funds on hand are high because 75% of the budget covers personnel and MSS continues to have several vacant positions.
- The 4% Fund has a balance of $174,586.87;
- The Special Donations fund has a balance of $28,054.22;
Human Resources
- 86 of 101 positions are filled;
- An announcement will be forth coming from the Executive Director regarding the appointment of the Director of Adult and Family Services;
- Interviews are scheduled for the homelessness and senior services co-coordinators;
- Applicants for the youth services coordinator position are being reviewed by Central H.R.
Adult and Family Support Services
- Referred the Board to service delivery statistics e-mailed prior to the meeting;
- The new routing system presented to the Board during the retreat is going well;
- All program staff’s case load continues to grow. The program is not compliant with recommended caseload size of 17 cases per worker because several staff is on extended leave.
- The average caseload size is 38
Planning and Coordination
Immigrant Coordination Activities
- Attended the Annual Business Expo which focused on financial contributions of Hispanic Businesses to Tennessee’s economy;
- Attended Hispanic Heritage Month Celebration
- Participated in a Day Labor Meeting organized by Tennessee Immigrant and Refugee Rights Coalition and Neighborhood Resource Center;
Research Activities
- Developed and distributed a staff survey
- Staffed the Board’s Personnel Committee which convened to continue their review on the social work title protection legislation;
- Provided preliminary analyses of survey results to the Personnel Committee;
- Continued work with TSU and Family and Adult Support Services staff to gather records to complete the review of the Summer Camp program;
Homelessness Commission and other Planning Activities
- Staffed meeting of the Commission on October 7;
- Presented a brief presentation on the MSS new business model and the work of the Homelessness Commission to date.
- Met with the following groups Hands on Nashville and the Grants Committee of Alignment Nashville;
- Made a presentation to the Nursing Education Partnership for Community Health Improvement. The group agreed to provide nursing students to assist MSS and the Edgehill Family Resource Center to prepare an Edgehill Resource Director in January.
New Business
Personnel Committee
Commissioner Carter summarized the outcomes of the Personnel Committee to review the Social Work title protection legislation. The committee made the following decisions:
- To convene a round table with participation from schools of social work, NASW, service providers etc. The purpose of the round table would be to discuss the impact of the legislation on service delivery to vulnerable populations, employment opportunities for graduates in programs that have historically used the title of social worker without the degrees specified in the legislation.
- Suggested participants: local universities and colleges, social service agencies, and Metro government departments;
- Discussion would cover but not be limited to issues of diversity and the impact of the legislation on the workforce.
To prepare for the round table, the following information will be collected by the individuals cited:
- Legislation from surrounding states – Margaret Holleman;
- Demographics of graduates (past 5 years) from schools of social work – Glenn Carter;
- Staffing (titles and qualifications) of county/city social service agencies cited in the Audit – Edwina Chappell
- Demographic information about current holders of degrees in social work from the Licensure Board and the Membership of NASW – Karen Franklin.
Motion: To convene a round table to discuss the above mentioned items
Made by: Glenn Carter
Seconded: Gwen Harris
Passed Unanimously
______________________________
Gerri Robinson
Director
Metro Social Services