Social Services

Board of Commissioners Meeting
 September 27, 2006


Archived Minutes

BOARD MEMBERS PRESENT:    

Leonard Bradley, Glenn Carter, Dot Dobbins, Jose Gonzalez, Gwen Harris, and Linda Mattson

BOARD MEMBERS ABSENT:

Barbara Toms

Chair Lady Mattson called the meeting to order.

Motion:   Approval of August 23 meeting minutes
Made by:  Commissioner Leonard Bradley
Seconded:  Commissioner Jose Gonzalez

Passed unanimously

Executive Director’s Report: Gerri Robinson

  • Mrs. Robinson began her report by introducing the five Metro Social Services employees currently participating in the Grier accelerated program with TSU.
    • Kawanis Huggins
    • Carol Wilson
    • Sandra Bivens
    • Brenda Ross
    • Buist Hardison
  • Mrs. Robinson informed the board of all the positive feedback that has been given regarding the roundtables.  Feedback and summaries of the roundtables can be found on the MSS webpage.
  • The Results Matter plan was presented to Metro Wide and it will be sent to the Finance office and the Mayors office for final review.
  • The new business model research is continuing by UT Knoxville.  Dr. Bruce will be here for our October meeting to give a report.
  • Bonnie Campbell is in the process of scheduling a meeting with United Way in order to share our progress within the first year of the new business model, and to communicate that we are ready to move on and see what type of partnership we can engage in.  We currently have staff on planning groups with United Way and we want to make sure the overall goal is supported.
  • Bonnie Campbell will inform board of the meeting date and time for the United Way meeting.
Finance Report – Pam McEwen
  • Fiscal year 07 budget has started off well and all programs are operating within budget.  
    • 4 % Reserve Funds balance of  $167,692.63
    • Special Donations Fund balance of $27,879.50
  • Gerri Robinson will supply a list of all the MSS contracts to the Board. 
  • Gerri Robinson will also distinguish the contracts that are a result of the performance audit.
  • Beginning with the October board meeting, Pam McEwen will present a separate report on the Homelessness Commission budget on a monthly basis.
Adult and Family Update – Demitria Norman
  • Programs are continuing to move forward and Ms. Norman thanked Commissioner Mattson for coming to spend time with the Homelessness unit.
Planning and Coordination Update – Dinah Gregory
  • Continuing on the same path in working with immigrants, homeless, seniors and youth services.

 

Personnel Updates – Renee Pratt

  • Human Resources
    • We currently have 2 vacancies
      • 1 Quality Assurance Reviewer
      • 1 Administrator Service Officer
  • All Staff Appreciation Day is to be held on October 6th beginning at 8:30 to 4:00 at the Two River Mansion.
  • Bonnie will send out an electronic reminder of the All Staff Appreciation Day.


Research Updates – Edwina Chappell

  • Employee Survey has been completed and we had a little better than 52% participation rate.
  • UT has submitted a revised work plan, which is part of their evaluation contract.
  • A copy of the evaluation scope of work was provided to the board for their feedback and return to Edwina Chappell by Monday, October 2nd.

Systems Update– David Nimmo
 

  • Case Management System we are currently gathering storage and conversion requirements.

Old Business – Commissioner Mattson

  • No old business

New Business – Commissioner Mattson

  • Retreat Planning
    • Metro Social Services Board Retreat is scheduled for September 29th and 30th and will be held in the Farmers Market conference room.
    • Friday, September 29th will begin at 7:30 a.m. with breakfast and will end at 3:30 p.m. 
    • Saturday, September 30th we begin at 7:30 a.m. with breakfast and will end at 1:30 p.m.
    • Ralph Schulz with the Center for Non Profit will work with us and give us detailed training on Board Governance.
    • Lorraine Greene will also be at the retreat to review communication styles.
    • At the end of the meeting today, Bonnie Campbell will supply each Commissioner with a DVD of the Metro School Board meeting to view the training portion of the meeting.

  

  • David Nimmo will supply the board with the full Results Matter Plan tomorrow.

Personnel Committee – Commissioner Carter, Commissioner Harris and Commissioner Mattson

Motion: To delay the Executive Director’s Appraisal Evaluation until all data has been collected, reviewed and interpreted. (Ex: Employee Survey, Maximus Survey, board input, etc.)

      • Per Commissioner Mattson the attempt is to have the evaluation completed by October and no later than November.

Made by:  Commissioner Leonard Bradley  
Seconded:  Commissioner Glen Carter
Passed unanimously

Commissioner Mattson requested an update on policy review.  Commissioner Dobbins will have an update on the Policies for the October meeting.

Motion:   Move to adjourn
Made by:  Commissioner Gwen Harris  
Seconded:  Commissioner Dot Dobbins

Passed unanimously