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SUBJECT: Creation of the Office of Fleet Management

WHEREAS, the Metropolitan Government’s vehicle fleets and fleet operations are fragmented among several Metro departments, namely General Services, the Fire Department, Water and Sewer, the Parks Department and Public Works; and

WHEREAS, sound management of the government’s fleet operations is essential for public and employee safety and for the protection of the significant investment in capital resources allocated in the vehicles utilized by these departments; and

WHEREAS, it has been determined that it is in the best interest of the Metropolitan Government to consolidate the fleets and fleet operations of these departments into one office; and

WHEREAS, the Department of General Services created in Chapter 2.32 of the Metropolitan Code has the powers, functions, duties, records, personal property and equipment to operate the garages and service centers for service, maintenance and repair of vehicular equipment for the Metropolitan Government; and

WHERAS, an Office of Fleet Management established within the Department of General Services will provide a comprehensive, Metro-wide fleet management program with adequate systems and processes to support the staff responsible for the fleets and maintenance operations;

NOW THEREFORE, I, Bill Purcell, Mayor of Metropolitan Government of Nashville and Davidson County, by virtue of the power and authority vested in me, do hereby direct and order the following:

1. The establishment of the Office of Fleet Management within the Department of General Services ("Office").

2. The Office of Fleet Management has the following functions and duties:
a. To provide a well managed, safely maintained and appropriately replenished fleet reflective of industry norms.
b. To consolidate the existing garages for efficient maintenance of the fleet.
c. To centralize ownership of the fleet and to monitor utilization of the fleet.
d. To recover from the Departments all costs related to capital, maintenance and repair work performed, and other operating costs with the Office.
e. To staff and manage the garages at levels reflective of industry norms.
f. To centralize all aspects of fuel management.
g. To acquire, develop and maintain a fleet management information system, which would support all aspects of the fleet.
h. To update all fleet policies, regulations, and procedures, which were previously developed by the Director of General Services under Executive Order 89-15 and promulgate new policies, regulations, and procedures needed to carry out these functions and duties.

3. In order to carry out and facilitate the Office's general purposes, the Mayor may select a professional Manager of Fleet Operations and such additional staff as may be needed. The Manager shall have the following duties:
a. To be responsible for the supervision, direction, and control of the work performed by the Office;
b. To coordinate among Metropolitan Government departments, agencies and officials as necessary to meet the objectives of the Office.

4. Any exceptions to this executive order with regard to departmental ownership
or maintenance of vehicle fleets must be approved in writing by the Manager of Fleet Operations and the Director of Finance.

5. The policies, regulations, and procedures established by Executive Order 89-15, “Policy and Regulations for Metropolitan Government Vehicles and Privately Owned Vehicles Used on Metropolitan Government Official Business” shall remain in place until such time as the new policies, regulations, and procedures are adopted as provided in 2.h. (above).

Ordered, Effective and issued:

Bill Purcell
Metropolitan Mayor

Date: July 10, 2002