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Karl F. Dean , Mayor

SUBJECT: The Office of Fleet Management

I, Karl Dean, Mayor of the Metropolitan Government of Nashville and Davidson County, by virtue of the power and authority vested in me, do hereby amend former Mayor Purcell Executive Order No. 014 and find, direct and order the following:

I. Sound management of the government’s fleet operations is essential for public and employee safety and for the protection of the significant investment in capital resources allocated in the vehicles utilized by these departments; and

II. The Metropolitan Government’s vehicle fleets and fleet operations were fragmented among several Metropolitan Government departments, namely General Services, the Fire Department, Water and Sewer, the Parks Department and Public Works; and

III. It is in the best interest of the Metropolitan Government to have consolidated fleets and fleet operations in one office; and

IV. The Mayor, pursuant to section 2.32.050 of the Metropolitan Code can resolve all controversy between two or more departments or agencies as to all matters and things involved in the transfer of functions, personnel, records, equipment or unencumbered balance of appropriations to the General Services Department; and

V. An Office of Fleet Management established within the Department of General Services provides a comprehensive, Metro-wide fleet management program with adequate systems and processes to support the staff responsible for the fleets and maintenance operations.

1. There is an Office of Fleet Management within the Department of General Services ("Office") for the Metropolitan Government of Nashville and Davidson County.

2. The Office of Fleet Management has the following functions and duties:
a. to provide a well managed, safely maintained and appropriately replenished fleet reflective of industry norms.
b. to consolidate the existing garages for efficient maintenance of the fleet.
c. to centralize ownership of the fleet and to monitor utilization of the fleet.
d. to recover from the Departments all costs related to capital, maintenance and repair work performed, and other operating costs with the Office.
e. to staff and manage the garages at levels reflective of industry norms.
f. to centralize all aspects of fuel management.
g. to acquire, develop and maintain a fleet management information system, which would support all aspects of the fleet.
h. to update all fleet policies, regulations, and procedures and promulgate new policies, regulations, and procedures needed to carry out these functions and duties, including, but not limited to, policies regarding taking home Metropolitan Government vehicles.

3. In order to carry out and facilitate the Office's general purposes, the Mayor may select a professional Manager of Fleet Operations and such additional staff as may be needed. The Manager shall have the following duties:
a. to be responsible for the supervision, direction, and control of the work performed by the Office;
b. to coordinate among Metropolitan Government departments, agencies and officials as necessary to meet the objectives of the Office.

4. Any exceptions to this executive order with regard to departmental ownership or maintenance of vehicle fleets must be approved in writing by the Director of General Services and the Director of Finance.

Ordered, Effective and Issued:

Karl F. Dean

Date: March 17, 2008