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Public Records Request

In accordance with TN State Law and the Metro Code of Law, the Metropolitan Clerk’s office has been designated as the Public Records Request Coordinator for many of the departments in the Metropolitan Government. You may use the links on the left to get more detailed information about the Public Record Request policy, procedures, fees and answers to frequently asked questions.

In the interest of transparency and responsibility to all residents, taxpayers and other constituents, the Metropolitan Government of Nashville and Davidson County aims to make the process of obtaining public records as easy as possible. Many public records are readily available on Nashville.gov. We encourage you to visit the Metro Departments directory and navigate to the department which you believe may provide the type of information that you are looking for. You may also be interested in searching the wealth of information that is posted on the Nashville Open Data Portal. Some records are not automatically posted online for many reasons, including that they may not be of widespread interest, they are simply too large or they contain confidential information. Many of these records may be obtained through a Public Records Request, though there are some exemptions to disclosure as determined by state law. If the record is not available online, please note the department that holds the record, as this will be helpful if you submit a public disclosure request using our Records Request Form.

Listed below, you will find departments which use the centralized request process and those that accept and fulfill using their own. Please review the lists against the nature of your request. To make a request from one of the centralized departments select the "Make a Public Record Request" button below and complete the online form. For all other departments, please select the department(s) to be directed to their page for contact information or instructions on how to place a Public Record Request. A downloadable version of the form is available here: Public Records Request Form.

Departments that use the Public Records Request Process

  • Agricultural Extension Service
  • Arts Commission
  • Assessor of Property
  • Beer Board
  • Codes Administration
  • Criminal Justice Planning
  • Election Commission
  • Farmers' Market
  • Fire Department
  • General Services
  • General Sessions Court
  • Historical Commission
  • Human Relations Commission
  • Human Resources
  • Information Technology Services
  • Internal Audit
  • Law
  • Mayor's Office
  • Metro Action Commission
  • Metro Clerk
  • Metropolitan Council
  • Municipal Auditorium
  • Nashville Career Advancement Center
  • Nashville Community Education
  • Office of Family Safety
  • Parks & Recreation
  • Planning Department
  • Public Library
  • Public Works
  • Social Services
  • State Trial Court
  • The Fairgrounds Nashville
  • Trustee
  • Water Services

Make a Public Record Request