Request Correspondence From Mayor O’Connell

photo of a group of people watching Mayor O'Connell sign a document.

Mayor Freddie O’Connell appreciates the opportunity to recognize individuals, groups, and events within Nashville who are working to improve how Nashville moves, works, grows, and helps our community. Through these recognitions, the mayor celebrates all those who make Nashville a city that people love.

Please review the following guidelines for receiving recognition via a letter, certificate, or proclamation from Mayor O’Connell.

General Guidelines

Submission Method: All requests must be submitted online via the proclamation or correspondence form on hubNashville.
Timing: Requests should be submitted a minimum of two weeks prior to the due date listed on the request.
Relevance: Events or recognitions must have a purpose that is relevant to Nashville and Davidson County.
Proclamations vs. Correspondence:
- Proclamations are for significant civic, cultural, or community events.
- Congratulatory letters or certificates are for personal events such as birthdays, retirements, weddings, anniversaries, or conferences.
Office Discretion: The Office of the Mayor reserves the right to modify or deny any request. Substantial edits will not be accepted after a correspondence request has been completed.
Scheduling and Photos: To request the mayor's attendance at an event or a photo opportunity, please contact the Mayor's Office directly to submit a scheduling request.

Types of Correspondence

Proclamations

Proclamations are issued to recognize special events, initiatives, or milestones within the city of Nashville. Proclamations traditionally include a date certain or time-period to be proclaimed (day, week, month).

Letter from Mayor O'Connell

Letters are issued to individuals or organizations that have made significant contributions to the city of Nashville or who host events within the city. Welcome or Congratulatory letters are traditionally used for event programming, birthdays, retirements, weddings, anniversaries, or
family reunions.

Certificate of Recognition

Certificates are honorary documents issued by the Mayor’s Office to recognize Davidson County residents. Certificates can be issued for birthdays, retirements, anniversaries, graduations, and other personal achievements/milestones.

How to Submit A Correspondence Request

At least two weeks prior to due date of correspondence, identify the individual, group, or event you want Mayor O'Connell and the city of Nashville to recognize. Determine which correspondence type is most fitting for their contributions to the city and the purpose of their recognition.
Use one of the two hubNashville forms to submit your correspondence request. For proclamation requests, please use the proclamation request form. For all other correspondence types, please use the correspondence request form.
When submitting your request, please be sure to attach any relevant documents that could help our team process your request. This may include a detailed description of why you are seeking recognition, along with supporting documents such as a flyer for the event, a resume, a newspaper article, or any other relevant materials. Additionally, please select how you wish to receive your correspondence (pickup at mayor’s office, digital copy, or mail delivery)
Select the date by which you or your organization need the correspondence. This is not the date that you wish to proclaim or honor, but the date on which you need to receive the correspondence. Please keep in mind any scenarios that may impact your correspondence due date, such as shipping delays, printing deadlines, and holidays.
Once your request has been submitted, you will receive a confirmation email from our office. Please note that our office will not process requests more than 2 weeks in advance of the correspondence due date
To request a photo with the mayor or to request his attendance at an event, please contact the Mayor’s Office and submit a scheduling request.

Proclamation Form on hubNashville

Correspondence Form on hubNashville

If you have any questions, concerns, or changes to your correspondence request, please contact our office by emailing [email protected].

Mayor's Office Contact Information

Address
Historic Metro Courthouse
1 Public Square
Suite 100, Mayor's Office
Nashville, TN 37201

Email

[email protected]

Phone

615-862-6000