The Central Records Division is responsible for developing and maintaining required law enforcement records to conduct the official business of the department.
The Central Records Division consists of four sections; Public Request Section, Operations Support Section, Field Reporting Support Section, and Police Archives Section. The Public Request Section is over the Records Services Unit. The Operations Support Section has two units; NCIC/Teletype Unit and QAC/Expungements Unit. The Field Reporting Support Section is over the TRAC Unit.
For general information, call 615-862-7631.
Crash reports can be purchased by mail request, at the records counter (refer to fee schedule), or online.
As of July 1, 2019, the Tennessee Legislature has amended the definition of personally identifying information of any person named in any motor vehicle accident report. Details are available within Tennessee Code Annotated § 10-7-504 (a) (31).
To request Police records, reports, Body Worn Cameras and/or In-Car-Camera footage, complete the Open Records Request form. Body Worn Cameras and In-Car Camera footage requested will be forwarded to the Police Department's Information Technology Division to be processed.
| Event Category | Retention Period |
|---|---|
| Training/Test/Miscellaneous | 120 days |
| Investigative Stop | 18 months |
| General Citizen Contact | 18 months |
| Call for service | 18 months |
| Traffic Stop (Non-Arrest) | 18 months |
| Police Involved Crash | 42 months |
| Vehicle Pursuit/Use of Force | 6 years |
| Evidentiary/Search | 7 years |
| Arrest (Custodial/Citation) | 7 years |
| Unknown | Indefinite |
| Critical Incident/OIS | Indefinite |
A Photo ID is required for all records requests.
Records may be requested by mail or hand carry it with payment our office location.
Records may also be requested by postal mail or in person to MNPD Central Records Department. Central Records is located at 811 Anderson Ln Suite 100 in Madison, TN 37115. If requesting via postal mail, you will need to complete the MNPDPublicRecordsPolicyandRequestForm. You will be required to send in your state issued photo ID along with the form when mailing the MNPD Public Records Policy and Request Form.
We do not accept or send requests by fax.
A reasonable fee shall be charged for the reproduction of requested files. Please be aware that there is no ATM on site.
Police Central Records Division
811 Anderson Ln
Suite 100
Madison,
TN
37115
Phone: 615-862-7631
Public Counter Hours are Monday - Friday 7:30 a.m. - 4:30 p.m.
Closed on Metro Observed Holidays.
Derek Butler
Field Reporting Supporting Section
D. Lisa Davidson
Public Request Section Supervisor
Regina Johnson
Operations Support Section
